You are cordially invited to submit an application to teach a mini class, extended class, or demo at That Takes the Cake 2023. Our Show will be held on March 31 – April 2, 2023 with classes before, during, and after.
Please review all of the information below carefully, and then complete and submit the application below by July 18, 2022 for consideration. Late/Incomplete applications cannot be accepted as schedules need to be set.
COVID-19 Safety Acknowledgment — Liability Waiver
We are looking forward to getting back to doing what we all love, and are hopeful that it will be safe to return to pre-Covid event & class standards by the show. We will be working closely with the Williamson County & Cities Health District, making sure that we follow all post-vaccine safety protocols. Although we are confident that we will return to normalcy by show time, we may implement precautions that we deem necessary to keep our instructors and students safe. To this end, you may be asked to follow our Covid Guidelines during your class, which may include, but not limited to, wearing a mask, wearing gloves, having a designated sanitization area, temperature checks, social distancing, and safety shields. As this is an evolving situation, so too are our policies regarding Covid-19 safety standards. We will communicate any changes to this policy on our website, and via email after your class has been accepted.
Classroom times are available from 10AM – 8:30PM on Friday, 8AM – 6PM on Saturday, and 8AM – 3PM on Sunday. Classes held Monday and Tuesday after the show will vary.
When determining your class length, please be considerate to instructors and students by making sure that your class can be completed within the scheduled times. Ending classes late can adversely affect the next instructor or a student’s next class.
INSTRUCTOR RESPONSIBILITIES – Mini Classes
The instructor’s portion of the mini class fees will be capped at a maximum $150 per student. The class price would then be $175 which includes our administrative fee. Classes that have historically sold best are ones priced at $125 or less. We are confident that we will be able to offer a variety of classes and techniques and that registrations will be maximized as students will be more likely to take multiple mini classes. We strive to make the classes affordable for our participants, please take that into consideration when setting your prices. Classes that sell best are ones where students are learning a variety of techniques, not just a particular cake, and ones that are reasonably priced.
For the convenience of the students, instructors must provide all supplies used by students in hands-on classes. We receive donations of fondant and cake dummies for classes from sponsors, so please indicate any needs on the form. A mixer or microwave can be provided so you don’t need to travel with one. Please indicate this need on your form. Last minute purchases of class supplies made by Capital Confectioners will be deducted from your instructor fees. This includes, but is not limited to, any specialized tools needed and will become the property of the instructor.
There will be 30 minutes for set-up and clean-up before and after each class. The instructor before/after will be sharing the space and doing their own set-up and clean-up as well. Please keep to the scheduled class times and leave the classroom area clean for the next instructor. Volunteers will assist with clean-up and set-up.
We will let instructors know the number of students enrolled in class by March 1, 2023. If the minimum number of students has not been met, the instructor can decide whether or not to cancel the class. We must receive written notice of cancellation by March 5th, 2023, or we will assume you are coming. These dates are set to give any students who are registered in a class the opportunity to transfer to another class.
Class spaces will continue to be sold up to the maximum number of students until 1 hour before the start of the class. Any reduction in max students must be requested by the end of day March 23, 2023 CST. Board and volunteers are extremely busy during show weekend and will not be responsible for any changes after that date. Plan to have supplies for the maximum number of students unless other arrangements are made. Special arrangements for supplies must be made prior to March 5th. 2023.
Instructors are responsible for their own transportation plus room and board.
We handle all registrations, collect registration fees, and send instructors a check for the amount of their class fees 15 business days following the close of the Show. Capital Confectioners adds an administrative fee of $25 to the class fee for each student.
Instructors will be required to sign an IRS form W-9 prior to disbursement of any compensation. Your class monitor should provide you with a W-9 on completion of your class. Please sign it and return it to your class monitor before leaving your classroom. Form 1099’s will be sent to the instructors by January 31st of the following year.
Each class can be 1 to 3 hours long. Instructors may choose the amount of time necessary for their class. If you need longer than 3 hours, please let us know, and we will do our best to accommodate. Please do not try to squeeze your 4-hour class into 3 hours, which is unfair to all students and instructors. This often causes the class to run late, impeding on the next class’s time.
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